Being a Student @ BAU – The Dean of Students Office Academic Information

The Dean of Students Office

The Dean of Students Office seeks to facilitate the integration of the academic experience of students with all aspects of university and student life. The Office facilitates interactions among students, faculty and staff to promote a campus climate which supports students’ academic success and their personal and professional development.

The Dean of Students Office is:

•  The office to contact to register your club

•  One of the places where you can book space for your student organization

•  Where you can go if you want to talk about your student club

•  Where you will find resources and people to help you make sense of your concerns about the quality of student life at the university.

Academic Information

Semester registrations

(1) Students must re-register on the dates stated in the academic calendar at the beginning of each academic year/semester after their full registration at Bahçeşehir University. Students are solely responsible for their own re-registration. Students who fail to re-register may not take advantage of the student’s rights, such as obtaining student ID card, for the period in which they are unregistered. Students who fail to re-register on the dates stated in the academic calendar and whose excuses are not accepted by the respective board may not use the OIS system even if they have paid the tuition fee3

(2) Students must obtain the advisor approval on registration by the end of the add-drop week. Semester registrations become final and conclusive with the advisor approval. If the student fails to obtain the advisor approval, his/her semester registration is deemed invalid even if he/she has fulfilled financial obligations.

(3)  The students whose valid excuses are accepted by the respective board may re-register by the end of the forth week from the beginning of semester. No semester re-registration can be made after that date for any reason.

(4) The semesters that the students who are transferred to another institution by way of mutual agreement, Farabi, Erasmus and similar exchange programs are counted in the maximum study period, course or ECTS credits can be transferred upon the assessment of executive board of respective institution.

Academic programs

(1) An associate degree program undergraduate program, its courses, curriculum of such courses, credits/hours and ECTS credits, and graduation requirements of such program are prepared by the department of that program and proposed to the Faculty Committee or Higher Education Council. Associate degree programs or undergraduate programs are opened with the acceptance of Faculty Committee or Higher Education Councils and the approval of the University Senate. The issues related to the running of courses in a program determined with the decision of executive boards of respective units.

(2) The courses within associate degree programs or undergraduate programs are of two types: compulsory and elective. Requirements of elective courses in a program and the courses that are available are indicated in the programs.

(3) A course which must be taken and passed before another course is called the pre-requisite of that course. Pre-requisite courses are indicated in the curriculum.

(4) In addition to compulsory and elective courses specified in the curriculum, the students may be enrolled in other courses based on their interests.  Such courses are indicated in the grade column together with the letter grade received. However, they are not included in the calculation of Grade Point Averages and taken into account in graduation requirements. Such courses are indicated in the transcript as NI.

(5) Students must take the advisor’s recommendation when selecting the courses and obtain the advisor’s approval after he/she selects the courses. The courses which are not approved by the student’s advisor are deemed as not selected even if they are shown in OIS as selected.

Attendance

(1) Students must attend the courses, laboratory classes and practices, all kinds of examinations and other practices required by the instructors in accordance with the principles and procedures determined by the respective faculty or graduate school. The rules regarding the attendance are included in the curriculum and announced at the beginning of semester by the instructor and the attendance records of students are kept pursuant to those rules. A student who fails to meet the attendance obligation of any course for any reason, including health problems documented with a medical report and dismissal through disciplinary action, is deemed unsatisfactory in that course. Such students may not take mid-term/final examination and semester/year-end grades are deemed as NA. Those rules are also applicable to minor and double major programs.

Courses taken in a domestic and foreign university

(1) The students, during their study period, may take maximum 4 courses which are not opened in the Bahçeşehir University in summer school, from any higher education institution in the summer term if the language of such courses is English in that institution.

(2) The approval of courses to be taken in another institution and ECTS credits of such courses is made before their selection, with the recommendation of advisor, proposal of head of department and decision of respective executive board.

(3) The courses which are taken by a student in a domestic or foreign institution with the approval of its own faculty board or graduate school board and passed or conditionally passed are indicated in the transcript with the same code, name, credit load, ECTS load and grade before the semester registration date and included in the calculation of Grade Point Averages. If the student’s grade is different from the Bahçeşehir University’s assessment system, such grade is converted into the system applicable in Bahçeşehir University, and then indicated in the transcript.

Examinations and Assessment

(1) At least one mid-term examination and one final examination are given for each course as an assessment of courses. If the respective instructor deems appropriate, he/she may take assignments, laboratory and similar semester practices into account in giving the semester/final grade. In determining the letter grades, the students’ success in the mid-term and final examinations and in the studies they carried out within the semester and their attendance to the theoretical and practical course hours are considered by the instructor. Provided that the percentage of mid-term/final exam is at least 40%, the respective instructor has authority in determining the weight of mid-term and final examinations and conversion of those points into grades. Rules regarding the assessment are clearly indicated in the curriculum at the beginning of academic year/semester and announced to the students.

(2) Dates, places and hours of mid-term examinations are scheduled by the deanships and announced within at least two weeks after the add-drop week. Final examinations are scheduled by the Presidency as per the academic calendar and announced accordingly. When necessary, mid-term and final examinations may also be held on the weekend.

(3) Mid-term and final examinations are made in written. However, examinations of practical courses or the courses with a very special structure may be performed orally or by evaluating the performance of student within the semester/year. The courses whose examinations are to be held as mentioned above are determined by the board of faculty or graduate school upon the recommendation of respective head of department.

(4) Letter grade of a course is determined based on the relative evaluation system by considering all activities of student within the semester/year as announced in the curriculum.

(5) Instructors must announce the assessment results of students regarding the semester/final grades and attendance in the final week of semester/academic year.

Make-up examination

(1) Students who fail to take mid-term examinations for any excuse make an application to the department of academic unit which gives the course, with a petition covering their request for make-up examination and excuses, within five business days of the end of their excuse. The department has authority to whether offer a make-up examination. Make-up examinations are held on the date and hour announced by the instructor of that course at the end of semester. A student who fails to take a make-up examination loses its right for that examination and may not request for another make-up examination. No make-up examination is offered for the examinations that are not scheduled by the deanship.

(2) Students who fail to take final examinations for any excuse make an application to his/her deanship or directorate of graduate school, with a petition covering their request for make-up examination and excuses, before at least five business days of the date of make-up examinations announced in the academic calendar. Students whose valid excuses are accepted by the boards of faulty or graduate school take make-up examinations on the dates announced in the academic calendar and letter grades of students are notified in written to the Student Affairs Department before the start of registration period.

(3) A student may not attend classes or take exams during the period for which he/she has medical report or excuse. In case a student takes exams or attends any activity of assessment during the period for which he/she has medical report or excuse, his/her points in such examination or assessment are deemed invalid and he/she loses the right for make-up examination. Also, a disciplinary proceeding is launched against the student.

Cheating

(1) In case it is doubted that a student cheats or attempts to cheat in examinations, assignments or other assessment activities, plagiarises or commits a similar violation set out in the applicable disciplinary regulations, a disciplinary proceeding is launched against the student. A student who is found guilty receives disciplinary punishment and his/her grade for respective activity is deemed zero. Exam paper of a student who is found innocent is assessed or a make-up examination or activity is offered.

Course withdrawal

(1) Students make a written application to the head of respective department to get approval for course withdrawal. Applications are concluded by respective departments and notified to the Student Affairs Department within three days.

(2) A course which is withdrawn by the student is indicated as (W) in the student’s transcript, meaning that the course is withdrawn. The credit of that course is not included in the calculation of Grade Point Averages.

(3) Students may withdraw from one course only in one semester. During their period of study, students may withdraw from up to three courses at most in associate degree programs and six courses at most in undergraduate programs.

Grades

(1) The grades are determined in letters and corresponding coefficients from 0.00 to 4.00 as shown in the table below.

Letter Grade A A- B+ B B- C+ C C- D+ D F NA
Coefficient 4.00 3.67 3.33 3.00 2.67 2.33 2.00 1.67 1.33 1.00 0.00 0.00

(2) The conversion table of YÖK (Higher Education Council) is used in conversions between 0.00-4.00 and 0-100 grading systems.

(3) The following letters are used in the transcripts:

a) The grade I (Incomplete) is given to students who cannot complete the course requirements for a valid reason. Grades of     students in the foregoing situation are given before the start of registrations of the next semester and within at most 15 days from the end of final examinations. In case of failure to convert the grade I to a letter grade within the required period, the grade I will automatically become an F.

b) The grade S (Satisfactory) is given to students who are successful in non-credit courses which are not included in the calculation of Grade Point Averages.

c) The grade U (Unsatisfactory) is given to students who are not successful in non-credit courses which are not included in the calculation of Grade Point Averages.

(d) The grade PR (In Progress) is given to students who successfully continues in the courses/thesis which last for more than one semester and not included in the Grade Point Averages.

(e) The grade EX (Exemption);

1) The equivalence of courses which are taken at another higher education institution by students who are registered at Bahçeşehir University by way of undergraduate transfer, external transfer or any examination held by Student Selection and Placement Centre (ÖSYM), are passed or conditionally passed by such students and whose exemption is found appropriate by the faculty board or graduate school board are indicated in the student’s transcript as EX. Grade point average of all courses which are appropriately exempted may not be less than 2.00 out of 4.00. Those courses are not included in the calculation of point average

2) The grades of courses previously taken and passed or conditionally passed by students who internally transfer from a program to another in Bahçeşehir University or re-register by taking the student selection and placement exam are transferred to their new program if their exemption is deemed appropriate by the faculty board or graduate school board.

(f) NA (Non-attendance) is the grade given to students who fail to fulfil the attendance requirements of courses. The student who fails to fulfil the attendance requirements of a course may not take final examinations or take advantage of other examination rights. NA is processed with a zero coefficient while calculating grade point averages.

(g) The grade W (Withdrawn) is given to students who after the end of add-drop period are permitted by the respective head of department to withdraw from a course by the end of working hours of the last business day of tenth week from the beginning of semester. The following rules apply in course withdrawals:

1)  Students may not withdraw from the courses included in the first two semesters of the curriculums of associate degree and undergraduate programs. However, the students may withdraw from the courses which he/she has taken in the first two semesters in order to increase the grade point average.

2) Courses which are withdrawn must be taken in the first semester they are opened. This rule does not apply to the summer school.

3) Students may not withdraw from the courses which they are graded F, NA, U and W and which they take in the summer school.

4) The rules regarding the grade W does not apply for the courses taken outside the university.

h) The grade NI (Not Included) is given to define the courses which are taken by students and not included in the grade point averages. These courses are taken under the course load defined in Article 19. The courses in NI status cannot be repeated and counted in place of another course.

Determination of success status

1) Success status of students is determined through the calculation of grade point averages at the end of each semester. The total credit points obtained from a course are calculated by multiplying the credit value of the course and the coefficient (0-4) corresponding to the letter grade received from the course. Semester Grade Point Average is calculated by dividing the total credit points obtained from all the courses in which the student is registered in the semester concerned by the total of the credit values of those courses, and that point is called as semester grade point average of student in the 0-4 grade column.

(2) Cumulative Grade Point Average is calculated by dividing the total credit points obtained from all the courses the student has taken up to that time, including the semester concerned, by the total of the credit values of those courses. In case there are repeated courses, the last grade taken in that course is effective in the cumulative grade point average, but all grades of the student are shown in the transcript.

(3) The Grade Point Averages obtained from the calculations are expressed by with two digits after comma. The second digit after comma is decreased by 0.01 if the third digit is smaller than 5, but it is increased by 0.01 if the third digit is 5 or greater.

(4) The grades of courses taken by students during the summer school of Bahçeşehir University are included in the calculation of grade point average.

(5) When calculating the success rate of a course at the end of semester/academic year, the students who are given the grade NA are not taken into consideration.

(1) A student who is given the grade A, A-, B+, B, B-, C+, C or S in a course is deemed successful,

(2) A student who is given the grade C-, D+ or D in a course is deemed conditionally successful,

(3) A student who is given the grade F, NA or U in a course fails in that course.

Course Enrolment

1)  Students who are registered in their first year in fall semester must enrol in all the courses of first two semesters in the curriculum.

2) A student whose Grade Point Average is 2.00 or greater is qualified as satisfactory, is between 1.80-1.99 is qualified conditionally satisfactory, and is below 1.80 is qualified as probation student.

3) A student whose Cumulative Grade Point Averages is below 1.80 at the end of forth semester of program are qualified as probation students. The students in such situation may not enrol in any new course other than the courses in the first four semesters in their programs.

3) Students who become probation students at the end of third and following academic years may not enrol in the courses of first year and new courses other than the ones they have failed.

Course repeats

(1) Students who are given the grade F, NA, W or U in a course must repeat that course in the first semester when that course is opened, starting from the lowest semester.

(2) When repeating elective courses, students take another elective course and equivalence of that course if it is removed from the curriculum.

(3) Satisfactory or conditionally satisfactory students may repeat the courses for which they are given the grade C or lower in order to increase their grade point averages, within at most three semesters after the semester they are enrolled in such courses.

NOTE

The summary of academic information that must be taken into consideration by our students is provided above. Details of such information can be found at the website www.bahcesehir.edu.tr under the section Student Affairs > Regulations.